Under the general direction of the Chief Financial Officer, the incumbent works independently to accomplish the accounts payable functions for the California NanoSystems Institute, utilizing Bruinbuy and Concur systems. Review of orders for completeness and appropriateness, assignment of proper Financial Accounting Unit, analyzing and resolving billing errors to ensure timely delivery of purchased items. Reconciling purchases to the general ledger. Advise and train staff and faculty on purchasing policies and procedures to comply with UCLA requirements. Working with frequent interruptions, the incumbent must independently set priorities and complete functions within given deadlines.
Customer Service is a central focus within this job. It is expected that the incumbent has a strong customer service background and understands how to manage requests in an expeditious, respectable and professional manner.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 am
Qualifications for Position
26
Records
Qualifications
Required/Preferred
Strong proficiency and knowledge of University purchasing policies and procedures.
Preferred
Strong proficiency and knowledge of University travel and entertainment policies and procedures.
Preferred
Demonstrated skill in instructing faculty and colleagues in the preparation of University purchasing and travel forms.
Preferred
Demonstrated working knowledge of UCLA Bruinbuy and Travel systems to audit and match source documents, and correctly submit requests for purchases.
Preferred
Highly motivated, organized and capable of achieving objectives and completing assigned tasks, working as a team member with minimal supervision.
Required
Demonstrated skill in prioritizing assignments to complete work in a timely and efficient manner. Skill in following through on assignments.
Required
Skill in writing concise, logical, grammatically correct business correspondence, analytical reports, evaluations, and other written materials to explain complex policies, procedures, and instructions to a diversified audience.
Required
Ability to speak on a one-to-one basis using appropriate vocabulary and grammar to obtain and clearly convey information, and explain complex policies and procedures.
Required
Mathematical skills for the preparation of complex calculations including algebraic equations, forecasts, and identify and resolve complex financial problems.
Required
Skill in performing basic bookkeeping transactions such as debiting, crediting, preparing journal entries, reconciling expenses and preparing University accounting forms.
Required
Familiarity with University facilities, catering, telecommunications, and other service requests.
Preferred
Skills to analyze information to discover errors and to formulate and initiate corrective actions.
Required
Analytical skills to evaluate financial and personnel information practices and procedures, define problems, formulate logical solutions, develop alternate solutions, and make recommendations.
Required
Ability to use standard word-processing and spreadsheet software to prepare reports and correspondence.
Required
Typing skill to prepare correspondence, reports and forms with speed and accuracy.
Required
Skill in making appropriate job decisions following standard office policies and past precedents.
Required
Skill in performing a variety of tasks independently in a timely manner under conditions of fluctuating workloads, competing requirements, and changing deadlines and assignments.
Required
Working knowledge of University on-line systems, including but not limited to Online Financial System Reports (OFSR), Campus Data Warehouse (CDW) and Non Payroll Expense Transfers (NPEAR).
Preferred
Ability to manage functions on an integrated as well as detailed level, while responding to constantly changing priorities, crises and deadlines.
Required
Ability to use independent judgment, having awareness and insight into problems as they occur, being able to respond in an expeditious manner.
Required
Ability to diplomatically interact with, and establish and maintain cooperative working relationships with staff, faculty and campus administrators.
Required
Ability to use sound, appropriate judgment in handling confidential matters.
Required
Demonstrated skill in performing under the pressure of frequent interruptions, conflicting demands, changing priorities, and heavy workloads. All Required
Required
Ability to deliver exceptional customer service.
Required
Ability to manage and coordinate multiple complex projects and establish priorities which accurately reflect the importance of the job responsibilities, departmental objectives, customer demands, and the workload.
Required
Education or experience equivalent to an undergraduate college degree.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
05-30-2023
External Posting Date:
